Town of Friday Harbor
San Juan Island
 

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60 Second Street
PO Box 219
98250

 

 

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TOWN OF FRIDAY HARBOR PUBLIC WORKS DEPARTMENT - REVISED REQUEST FOR PROPOSALS

Due to prior email reception problems the deadline for submittal has been extended 24 hours - 3:00 PM February 17, 2016

 

TO PROVIDE SERVICES FOR ENGINEERING DESIGN AND CONSTRUCTION MANAGEMENT OF THE TUCKER AVENUE RECONSTRUCTION PROJECT PHASE II

This request for proposals has been revised to extend the deadline for submission of proposals and the timeframes for selection only. The specifics of this RFP are otherwise unchanged

Town of Friday Harbor Public Works Department is seeking a Consultant to provide a full range of Design and Construction Management Services for a federally funded project to reconstruct 0.267 miles of Tucker Avenue between Harbor Street and University Road (milepost 0.127 to 0.394) in Friday Harbor, San Juan Island, Washington (referred to as Tucker Phase II).

General Scope of Services Required:

  • Preliminary Engineering
  • Topographical and Right of Way Survey for existing alignment.
  • Field testing and environmental studies where required.
  • Preparation of Plans, Specifications and Estimate (PS&E) for road reconstruction
  • Permitting services including obtaining Environmental Assessment, and Environmental Classification Summary
  • Additional professional services required to complete preliminary engineering and produce a set of contract documents
  • Materials and attendance for public outreach, if required
  • Construction Management
  • Construction Management and Inspection

Town of Friday Harbor has received federal Surface Transportation Program funds to reconstruct failed roadway sections with asphalt concrete, install curbs, gutters, sharrows, sidewalks, storm drains and street lights. Design is anticipated to commence early in 2016 with construction occurring in 2017. The Tucker Phase II Project will follow the reconstruction of Tucker Avenue between Guard Street and Harbor Street (Tucker Phase I). Tucker Phase I is expected to be finished in late 2016. Design documents from Tucker Phase I will be provided to the consultant selected for the Tucker Phase II project.

Please submit one electronic copy of your proposal with a maximum length of ten pages excluding the cover letter, to: amyt@fridayharbor.org by 3:00 pm on February 16, 2016. No submittals will be accepted after that date and time. Any questions regarding this RFP should be directed to Wayne Haefele, Public Works Director at (360) 378-2154 or wayneh@fridayharbor.org

Proposal shall include:

  • Cover Letter/Introduction
  • Present your understanding of the project and the services requested.
  • The cover letter shall be signed by an official authorized to bind the firm.
  • Scope of Services
  • Detail your proposed approach to all required services.
  • Include detailed listing of proposed tasks
  • Proposed schedule
  • Personnel
  • Identify the Team Leader and provide resume
  • Identify team members and provide resumes
  • Include an Organization chart depicting the name and position of each participant
  • Describe the role of each team member
  • Identify any sub contracted resources
  • Experience and References
  • Describe your experience in providing similar design and construction management services for arterial projects to local government.
  • Provide references for projects of similar scope and nature performed over the last 5 years
  • Make sure submittals include contact information!
  • Do not include a cost proposal at this time.

Selection Process:

A selection committee chosen from Town and County staff will screen submittals between February 16 and March 2, 2016 and select the best qualified firms to short list. Interviews may be conducted during the screening process as the committee deems needed.

The proposals will be rated on the following criteria:

  • Understanding of the project and project approach. (0-10)
  • Proposed approach, tasks and schedule. 0-10)
  • Experience working on Federal-aid design projects.(0-15)
  • Experience with local agency arterial design including: innovative layout; access management and driveway treatments; municipal frontage improvements; ADA pathways / ramps; knowledge of the MUTCD and utilization to improve corridor safety. Show proven performance on past designs (estimated cost vs. actual costs and construction change orders).(0-15)
  • Construction management for federally-funded projects which include construction management administration, inspection, and documentation.(0-10)
  • Project Team qualifications and experience(0-15)
  • Experience working on projects in the San Juan Islands (0-10)
  • Workload / availability.(0-15)

The selection committee will choose the best qualified firm based on the above criteria and invite it to negotiate a consultant agreement. If no agreement is reached the committee will proceed to the next rated firm and enter negotiations with it. The successful firm will be expected to execute a Local Agency Standard Consultant Agreement (DOT Form 140-089 EF) upon completion of negotiations.

Revised Intended Selection Schedule

Proposals Due February 16, 2016

Selection of Short List March 1, 2016

Interviews if necessary March 2 - 8, 2016

Conclude Negotiation with Finalist(s) March 15, 2016

Complete Execution of Contract March 17, 2016

Town of Friday Harbor encourages disadvantaged, minority, and women-owned consultant firms to respond. Town of Friday Harbor assumes no obligations of any kind for expenses incurred by any respondent to this invitation.

Town of Friday Harbor Public Works Department, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

 

 02/17/2016

 

Neither the Town of Friday Harbor nor any agency, officer, or employee of the Town warrants the accuracy, reliability or timeliness of any information presented here, and shall not be held liable for any losses caused by such reliance on the accuracy, reliability or timeliness of such information.
Portions of such information may be incorrect or not current. Any person or entity who relies on any information obtained from the system, does so at his or her own risk.

Copyright 2014 Town of Friday Harbor Washington.  All rights reserved.